Deluxe 18-Day Ultimate Sri Lanka North to South Discovery with Udawalawe, Kandy & Five-Star Galle Stay

Booking Summary: After you book, please follow the instructions in your booking summary email and ensure you complete your Traveller Details in full.

• Luxury Escapes asks that you please complete the Traveller Details form in your ‘My Escapes’ account within 7 days of booking. Following its completion, our Tours Concierge Team will be in touch to assist with any additional arrangements – including flights.
• Traveller Details are required in full to confirm all arrangements for your tour. Please complete the Traveller Details form as soon as possible in your ‘My Escapes’ account. Failure to complete the form within 45 days of departure may result in losing your spot on the tour.
• If your booking is on a non-guaranteed departure, this initial email is not your tour confirmation. Tours often require a minimum number of travellers to go ahead, so your departure may not be guaranteed immediately.
• Please note that for guaranteed departures, a minimum of two people are required to book. In the event that only one passenger has booked, you will be given the opportunity to move your departure to another date.
• Once there is an update on the status of your tour, you will be contacted via email by the Luxury Escapes Tours Concierge Team, and they will advise whether the tour has been confirmed. Please do not book flights or make any non-flexible arrangements until you receive this update.
• Should you require assistance with your tour, please contact our Tours Concierge Team at tours@luxuryescapes.com, who will be happy to assist with any of your queries and who will support you right up until you return from your journey.
• For tours that allow children, the child must be 12 years or over and must share a room with an adult (18+).
• Children are the same price as adults.

Please note, our 7-Day Change of Mind ‘No Questions Asked’ Refund Guarantee and Date Change policy does not apply to Tours.

Deposits

• Please note that initial deposits are non-refundable but may be applied to another tour of equal or higher value within 30 days.

Service Fee

• The service fee included in the Payment Schedule is non-refundable.

Cancellation Policy

• Outside of the transferable deposit, all payments and service fees are non-refundable.
• Where Luxury Escapes Tours may allow a cancellation for credit due to exceptional circumstances (and at its sole discretion) and where a cancellation/credit is not otherwise permitted, a service fee of A$300 per person will apply.
• For Trusted Partner operated tours, additional fees may apply.

Date Changes

• Changes can be made on request by contacting the Tours Concierge Team at tours@luxuryescapes.com.
• Booking changes may include, but are not limited to, date change, tour changes, name changes and name corrections.
• Date changes and tour changes may be permitted up to 120 days before departure, depending on the tour booked.
• If date changes are permitted on the tour, the cost of your new tour must be of equal or greater value than your current tour.
• If the request is a change from a tour of higher value to a tour of lesser value, any difference in the tour prices will not be refunded.
• Tours pricing is dynamic and subject to change at any time.
• Changes are not permitted after your final payment date.
• For Trusted Partner operated tours, additional fees may apply.
• Date change conditions listed above do not apply to flights or pre- and post-tour accommodation booked with us. Flight fulfilment and changes are governed by the airline(s) selected at the time of booking. For your air travel, you are bound by the terms and conditions and fare rules of the selected airline(s). For pre- and post-tour accommodation, these reservations are not directly linked to your tour and may require a separate cost to change, as stated in your ‘My Escapes.’

Itinerary Amendments & Changes

• Occasionally our itineraries are updated prior to departure. This may be to accommodate changes in weather, public holidays, common seasonal changes to timetables and transport routes, and unforeseen circumstances.
• In the event of a change in itinerary (for safety reasons or due to events outside of our control) that results in cancellation or change fees toward flights (or other parts of your travel) we will notify you as soon as practicable.
• You will be responsible for any associated costs or will otherwise have the right to a refund (less any costs incurred or paid to third parties).

Surcharges

• After completing your booking, your tour cost may be subject to additional surcharges due to factors beyond the control of Luxury Escapes.
• Where the cost of delivering your selected tour materially increases between the time of purchase and delivery, we reserve the right to increase the balance due. Increases may be in relation to, but not limited to, currency fluctuations, taxes, airfares, fuel surcharges, tour costs or government changes due to health and safety restrictions. A material increase will be considered one in excess of 10% of the package price.
• Fine Print and package inclusions are accurate at the time of purchase and not subject to change, unless updates or corrections are specifically noted in the latest Fine Print with a timestamp. Please check the Fine Print prior to departure for any updates.

We reserve the right to modify prices for marketing and commercial reasons. Please note that full terms and conditions apply. Refer to website’s terms and conditions.

Accommodation for the duration of your tour is included in the Tour package.

• You can find relevant accommodation details for each day of the itinerary on the Tour offer page, or in your ‘My Escapes’.

Please note:

• Accommodation is subject to availability and may be substituted for a hotel of a similar or higher standard without notice.
• Rooms will be made available after 2pm on the day of arrival. Checkout is required by 12pm. Early check-in and late checkout may be available upon request, subject to availability. Additional fees may apply.
• Maximum room capacity (Twin Room) is two adults. Maximum room capacity (Solo) is one adult.
• All special requests, such as those regarding bedding preferences, are subject to availability and can only be confirmed upon check-in. Room assignments and bedding configurations may vary based on the destination and hotel policies, and are handled directly by the hotel staff.
• There is no Superior Upgrade available for Days 4 and 5 of the itinerary.

Pre- & Post-Tour Accommodation

Pre- and post-tour accommodation can be booked to extend your stay before or after your tour by contacting our Tours Concierge Team at tours@luxuryescapes.com.

Luxury Escapes uses a range of accommodation partners. For pre- and post-tour accommodation options where we can offer the same hotel as the start and end of your tour, your pre- and post-tour accommodation will be booked independent of your tour. If the hotel for your tour changes, this will be independent of your pre- or post-tour accommodation booking. In this instance, change fees may apply on your pre- or post-tour accommodation. If you choose to change, change fees can be found in your ‘My Escapes’.

For pre- and post-tour accommodation bookings, you may be required to check out of your room and check in again on the first or last day of your tour. You will need to confirm these details directly with the hotel.

Please contact the Tours Concierge Team at tours@luxuryescapes.com for further information.

• Return international flights
• Visas
• Single supplement
• Meals/drinks not stated in the itinerary
• Optional activities/tours, personal expenses/transfers not mentioned
• Travel insurance (required)
• Tips and gratuities
• Dining inclusions do not include drinks (unless otherwise stated). Menus are subject to change without notice.

• Optional experiences may be cancelled if minimum numbers to operate are not met. Final confirmation of your optional excursions and activities will be provided while on tour.
• Optional experiences can only be booked online up to 120 days prior to departure, dependent on your tour’s guidelines, via My Escapes or by contacting our dedicated Tours Concierge Team at tours@luxuryescapes.com. After this time, bookings can be made through your guide while on the tour.
• All optional experiences are subject to availability.
• Optional experiences may be updated prior to departure to accommodate changes in weather, common seasonal changes to timetables and transport routes, and unforeseen circumstances.
• Optional experiences that require flight bookings are on a request basis, subject to availability until booked and confirmed, and may incur surcharges.
• Optional experiences are non-refundable within 60 days of departure, unless cancelled due minimum numbers on tour not being met or unforeseen circumstances on tour.

• Passengers are permitted one piece of baggage with a maximum weight of 23kg on tour.
• Passengers are permitted one additional, smaller piece of hand-luggage with a maximum weight of 7kg on tour.

Transfers

• Arrival and departure transfers are available on the first and last day of your tour only.
• On Day 1, please book your flights to arrive at Bandaranaike International Airport (CMB) by 11pm. Your transfer will meet you on arrival and take you to your hotel. Check-in on Day 1 is from 3pm.
• Checkout on your final day is at 12pm. Please book your flights to depart from Bandaranaike International Airport (CMB) after 11pm. Your transfer will meet you at your hotel and take you to the airport.
• After checking out, luggage can be stored securely in the lobby area while you continue to enjoy the hotel facilities. Guests are invited to relax on the premises, particularly in thelounge area, coffee shop, poolside or lounge bar. Should you require a late checkout based on your flight schedule, please feel free to let the hotel know in advance. Late checkout is subject to availability and follows the hotel’s checkout policy as seen below:
  • Late checkout (after 12pm) surcharge is 50% of accommodation cost on basis booked (subject to availability) until 6pm. Beyond 6pm, surcharge is 100% of accommodation cost on basis booked (subject to availability).
• If you have booked pre- or post-tour accommodation with Luxury Escapes, transfers are still only included on arrival and departure dates of the tour. Transfers are not extended to cover pre- or post-tour accommodation stays. Please note, you can add on private arrival/departure transfers outside the group transfer window on select tours. This can be added up to 60 days prior to departure.
• Please note ‘Private Transfers’ refers to transfers that are exclusive for your tour group and may be shared among other members of your group if arriving on the same flight or another flight arriving within a 30-minute window.
• Transfers are based on the package purchased. Twin room packages include one shared airport transfer for both travellers, regardless of differing arrival times. Solo transfers are only included with solo traveller packages. Additional transfers can be arranged at an extra cost.
• Flight information must be provided to Luxury Escapes 60 days prior to departure in order to book transfers. Please see Destination information for airport pick-up and drop-off information.

Tipping

• Tipping and gratuities are included in the package for scheduled services including hotel and restaurant staff, porters and jeep-safari drivers. Tipping is NOT included for any guides during your itinerary. As a guide, approximately US$12–15 for tour guides and drivers per person, per day, is the industry standard.

Please Note:

• Complimentary group arrival transfer is available for flights arriving on Day 1 between 11.00pm and 12.00am, and complimentary group departure transfer is available for flights departing on Day 18 between 11.00pm and 1.00am. Guests arriving or departing outside these windows may book a private airport transfer at an additional cost.
• Kandy to Nuwara Eliya train: Railway tickets are generally only available for purchase approximately 30 days before travel. All efforts will be made to secure a seat for you in your chosen class, but please be aware that on some trains, tickets may have been pre-reserved. If confirmation of tickets in your chosen class is unsuccessful, you will be notified ahead of departure. Alternative travel may be arranged by road from Kandy to Nuwara Eliya, following a scenic route through the region’s tea plantations.
• The road from Amaya Hills to Kandy township is narrow and cannot accommodate coaches or buses. As such, a small vehicle transfer may be required for this portion of the itinerary.
• The Perahera Festival, held annually in July or August, is a vibrant 10-day celebration in Kandy that honours the Sacred Tooth Relic housed at the Temple of the Tooth. The festival features elaborate evening processions, including traditional dancers, drummers, and decorated elephants.
• Please note that due to our commitment to ethical animal practices, Luxury Escapes does not include the Perahera Festival in its itinerary and cannot purchase tickets for the event on your behalf.
• If your tour coincides with the festival dates, there may be changes or delays to parts of the itinerary due to local road closures and increased visitor traffic. We will advise you accordingly once the festival schedule is officially announced, and inform you of any impact to your tour experience.
• Hotel star ratings are self-assessed in accordance with the official Sri Lanka Tourism Development Authority guidelines and may not reflect international rating standards.

Travel Insurance

• Travel insurance is required on all our tours, which (at a minimum) covers medical expenses and repatriation. You may not be permitted to join the tour group if evidence of travel insurance is not provided prior to your trip. If you are unable to obtain travel insurance for whatever reason, you may be required to sign a waiver and/or provide a letter from a medical practitioner which confirms you are fit for travel. For any enquiries regarding travel insurance, please call 1300 88 99 00 or email sales@luxuryescapes.com.

Passports & Visas

• A visa may be required. It is the traveller’s responsibility to ensure they hold a current visa for the countries visited on tour. If the traveller is on a non-Australian passport, a valid re-entry visa may be required.
• You are responsible for visas, entry, health and other requirements, and any documents required by laws, regulations, orders and/or requirements of countries visited. Luxury Escapes and/or its servants and agents are not responsible for passport and visa requirements or for any loss you sustain for failing to comply with laws, regulations, orders and/or requirements of countries visited.
• A valid passport with a minimum validity of 6 months beyond your return travel date is required for all passengers (including children and infants).

Traveller Details

• Traveller Details must be completed for each individual traveller.
• Travellers must advise of any medical conditions or dietary requirements. Failure to provide such information in advance of your tour may result in an inability to cater to your requirements.
• We work with exceptional local tour providers to present uniquely crafted packages that encompass sightseeing tours and excursions. Our tour provider partners are dedicated to making every effort to accommodate specific requirements. However, it should be noted that the extent to which they can address mobility and accessibility needs may vary, depending on the nature of the sightseeing tour and activities involved. Please contact tours@luxuryescapes.com so we can advise whether your specific needs can be accommodated.
• Special dietary requirements can be catered for in most cases, however, on occasion this may not be possible due to location, lack of availability of unique ingredients, and other extenuating circumstances. It is always advised to carry any necessary supplies with you.
• All travellers must notify us of special dietary requests at the time of booking. Although we will use reasonable endeavours to accommodate requests, we cannot guarantee requests will be met by suppliers. On tour, meals are prepared based on the availability of ingredients in each destination. Please keep in mind that specific meal requests may not be available at every stop.
• Please be advised that food and drink locations are not owned or operated by us. It is your responsibility to check that meals and drinks meet your requirements. We expressly disclaim any liability for meals or drinks that contain allergens.
• Passport details are required for all bookings. In some cases, a digital copy of your passport may be requested by Luxury Escapes to book certain elements of your trip.
• Names on your booking and in your traveller details need to match your passport. If incorrect, any fees incurred to make changes to internal flights for on-ground arrangements will be at the cost of the traveller.
• If a photo of your passport is requested, failure to provide valid photo ID will result in your booking being cancelled and all monies paid remaining non-refundable. When requested, a digital copy of your passport must be provided for each guest at least 90 days prior to your tour departure.
• Should you require any assistance with your Traveller Details, please contact our Tours Concierge Team at tours@luxuryescapes.com.

Tour Pace

• It’s important to note that specific activities and intensity levels may vary between different tour operators and destinations. When selecting a group tour, it’s advisable to carefully review the itinerary, activity descriptions and fitness requirements to ensure a suitable match for your preferences and physical capabilities.
  • Relaxed: Leisurely pace with limited walking or physical demands. Opportunity for ample free time and leisure activities. Suitable for individuals seeking a laidback experience.
  • Moderate: Usually more than one day in a location. Balanced mix of exploration and physical engagement. Suitable for participants with a reasonable level of fitness. Exploring cities on foot, visiting landmarks and guided excursions. Requires a moderate level of stamina and physical activity.
  • Active: Activities most days. Generally, not staying in a location for two days or more. Suitable for participants with high fitness levels and a sense of adventure.

Travel Styles

• Fully Guided Tour: A dedicated tour director and driver will accompany you for the entire trip. In some cases, you may have different tour directors in different regions. If your tour spans multiple countries, any internal flights included will not be escorted.
• Partially Guided Tour: You’ll have a tour driver and local guides at specific locations or portions of the trip, but not the entire time. There might be different local guides for different regions.
• Self-Guided Tour: You will not have a guide for your trip. You will be provided detailed trip notes with elements, such as accommodation and transport, pre-booked for you.

Health and Fitness Acknowledgement:

• Travellers acknowledge that they are required to have a good level of health and fitness to undertake the activities on this tour.
• There are limitations to the degree of accommodations that can be made if travellers are unable to partake in the included activities on this tour. Please consider suitability as additional costs could apply.
• Travellers also acknowledge and agree that neither we nor the tour provider will be able to provide medical or other assistance in the event that they are unable to complete any aspect of the tour as a result of their health or physical condition (nor are we liable for any loss, damage, expense, injury or death arising from such).

Your tour begins and ends at Bandaranaike International Airport (CMB), with return airport transfers.

Return flights are not included in your package and must be purchased separately. ** If your chosen tour departure date is guaranteed at the time of booking, you may be able to purchase flights immediately. If your tour departure date is not yet guaranteed (still pending minimum numbers), flights should not be booked until you receive an update on the status of your tour.**

Return airport transfers are included in your tour on the first and last day only.

Important: Please allow for travelling time from international countries. International flights are not included in your package and must be purchased separately. It is your responsibility to make your own travel arrangements and ensure that you arrive at your starting location on your chosen tour start date.

A visa may be required for the destination you are visiting. It is each traveller’s responsibility to ensure they are holding a current visa. Please take the time to visit our preferred vendor website, Visas Direct, to assist you with any visa application requirements and processes. If you require any supporting documentation when applying for your visa, please let us know and we will be more than happy to assist. Click here to visit the website.

Need flights? Our dedicated flights concierge can assist with all your flight requirements (subject to availability). Contact sales@luxuryescapes.com.

Important Destination Information:

Sri Lanka

Time zone: India Standard Time GMT+5:30

Telephone: +94

Currency: Sri Lankan rupee (Rs or LKR)

Accessing money: Avoid buying Sri Lankan rupees ahead of time, as it’s unlikely you’ll get a good rate outside of Sri Lanka and remember to exchange back to your currency before returning home.

ATMs are widely available with credit cards widely accepted within the city. Cash is advised when visiting rural areas. Most institutions will exchange money for you.

Language: Sinhala or Tamil

Climate: Tropical and quite hot, Sri Lanka has an average yearly temperature that hovers between 28 and 30 degrees Celsius.